News

Website Privacy Policy

Cub Scout Pack 1138

Effective Date: January 1, 2026

Cub Scout Pack 1138 (“Pack 1138,” “we,” “our,” or “us”) respects the privacy of our Scouts, families, volunteers, leaders, and website visitors. This Privacy Policy explains how we may collect, use, share, and protect information submitted through or collected by the Pack 1138 website.

Pack 1138 is chartered by Grace United Methodist Church and operates as part of the Scouting America program.

By using this website, you agree to the practices described in this Privacy Policy.

1. Purpose of This Website

The Pack 1138 website is intended to provide information about Pack activities, meetings, events, registration, volunteer opportunities, announcements, and other Scouting-related matters.

The website is primarily intended for Pack families, prospective families, leaders, volunteers, and community members.

2. Information We May Collect

We may collect information that you voluntarily provide through the website, including:

Parent or guardian names;
Scout names;
Email addresses;
Phone numbers;
Mailing addresses;
Event registration information;
Volunteer interest information;
Medical, dietary, allergy, or accessibility information, if specifically requested for an event;
Payment-related information, if payments are accepted through third-party services;
Photos, videos, or other media submitted to the Pack;
Messages, questions, or other communications submitted through website forms.

We may also automatically collect limited technical information, such as:

IP address;
Browser type;
Device type;
Pages visited;
Date and time of visits;
Referring website;
General website usage information.

3. How We Use Information

We may use information collected through the website for Pack-related purposes, including:

Communicating with families, leaders, volunteers, and prospective members;
Managing event registrations and attendance;
Coordinating meetings, campouts, activities, fundraisers, and service projects;
Processing dues, event fees, donations, or other payments;
Maintaining Pack records;
Responding to questions or requests;
Sharing Pack announcements and updates;
Supporting youth safety, health, and supervision needs during Pack activities;
Improving the website and its functionality;
Complying with applicable Scouting America, council, district, charter organization, legal, or safety requirements.

4. Youth Privacy

Pack 1138 recognizes the importance of protecting children’s privacy.

We do not knowingly collect personal information directly from children without parent or guardian involvement. Information about Scouts should be submitted by a parent, guardian, adult leader, or authorized volunteer.

Parents or guardians may contact Pack leadership to ask about information submitted regarding their child or to request that information be corrected or removed, subject to any applicable recordkeeping, safety, or legal requirements.

5. Photos and Media

The website may include photos, videos, or other media from Pack 1138 activities. We make reasonable efforts to respect family preferences regarding the use of youth images.

If you believe a photo or media item should be removed from the website, please contact Pack leadership at: [email protected].

By submitting photos, videos, or other media to Pack 1138, you represent that you have the right to share them and grant Pack 1138 permission to use them for Pack-related communications, website content, newsletters, social media, and promotional materials, unless otherwise agreed in writing.

6. How We Share Information

We do not sell personal information.

We may share information only as reasonably necessary for Pack-related purposes, including with:

Pack leaders, committee members, and authorized volunteers;
Grace United Methodist Church, as the Pack’s charter organization, when appropriate;
Scouting America, local council, district, or other Scouting-related organizations;
Event coordinators, camp operators, or activity providers;
Third-party service providers used for website hosting, email communications, calendars, forms, registration, payments, or similar administrative functions;
Legal, safety, or emergency contacts when necessary.

We may also disclose information if required by law, court order, safety policy, or to protect the rights, safety, and well-being of Scouts, families, volunteers, or others.

7. Third-Party Services and Links

The website may link to or use third-party services, such as:

Scouting America websites;
Council or district websites;
Online registration tools;
Payment processors;
Email platforms;
Calendar tools;
Social media platforms;
Website analytics or hosting providers.

These third-party services may collect information according to their own privacy policies. Pack 1138 is not responsible for the privacy practices, content, or security of third-party websites or services.

8. Payments

If the website allows payment of dues, event fees, donations, or fundraising amounts, payments may be processed by third-party payment providers.

Pack 1138 generally does not receive full payment card numbers or banking details. Payment information is handled by the applicable payment processor according to its own terms and privacy policy.

9. Cookies and Analytics

The website may use cookies, analytics tools, or similar technologies to help operate the site, understand visitor activity, improve functionality, and maintain security.

You may be able to disable cookies through your browser settings. Some website features may not function properly if cookies are disabled.

10. Data Security

We use reasonable administrative, technical, and organizational measures to protect information submitted through the website.

However, no website, email system, form, or online service is completely secure. Please do not submit sensitive information through the website unless specifically requested through an approved process.

11. Data Retention

We retain information for as long as reasonably necessary for Pack-related purposes, including event administration, recordkeeping, safety, communications, financial tracking, and compliance with applicable policies or legal requirements.

Information may be deleted, archived, or anonymized when it is no longer needed.

12. Parent and Guardian Choices

Parents and guardians may contact Pack leadership to:

Ask what information has been submitted through the website; Request correction of inaccurate information; Request removal of certain personal information; Request removal of a photo or media item; Update communication preferences.

Requests may be subject to reasonable verification and any applicable Scouting, safety, legal, or administrative recordkeeping requirements.

13. Email and Communications

By submitting your contact information, you agree that Pack 1138 may contact you for Pack-related purposes, including announcements, reminders, event updates, volunteer needs, fundraising information, registration details, and emergency or safety communications.

You may ask to be removed from general communications, though certain administrative, safety, or event-related communications may still be necessary.

14. External Websites

Our website may contain links to external websites. We are not responsible for the content, policies, or practices of external sites. You should review the privacy policies of any third-party websites you visit.

15. Changes to This Privacy Policy

Pack 1138 may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.

Your continued use of the website after changes are posted means you accept the updated Privacy Policy.

16. Contact Information

Questions, requests, or concerns about this Privacy Policy or the Pack 1138 website may be directed to:

Cub Scout Pack 1138 Chartered by Grace United Methodist Church

Email: [email protected]